Starting a new construction project requires planning and preparation. Setting up your site office and getting the correct paper work in place is important before project commencement.
You need to make sure that your cabin has the required documents and items for your workforce to be productive, and safe, and to ensure you have the records needed to comply with regulations and best practice.
Your site office might not be as spacious as your head office, but it needs to contain plenty of information for your project team.
So what are the 22 essential items for your site office?
- First Aid Kit – just in case of any mishaps
- Accident Book – make sure this is filled in if an accident occurs
- Induction Forms – no one should start work without a proper induction
- H&S Policy – make sure your workforce knows the arrangements in place
- Construction Phase Plan – notifiable CDM projects require this by law
- Risk Assessments – for your activities and those of any subcontractors appointed
- Method Statements – instruction for how you are going to do the work safely
- Contract Documents – architects drawings, structural calculations, specification, scope of works
- Project Surveys – service locations, asbestos surveys, ground investigations
- Permits to Work – make sure you control any high risk activities such as hot works
- Training Records – so you know who is trained to do what in your team
- Spare PPE – for visitors and when other items become soiled or damaged
- Fire Extinguisher – in case of fire in the site office or compound
- Site Register – keep a record of who is on site at all times
- Notice Board – somewhere to display important information to your team
- Health and Safety Law Poster – available from the HSE display on site
- Insurance Certificates – get these on the notice board
- Fire & Emergency Plan – display the plan in a visible place and make sure it is understood
- F10 – display the project notification for CDM notifiable projects from commencement to completion
- Programme – display the site programme and keep it up to date with actual v planned progress
- Site Diary – keep a daily record of progress and plan what needs to be done
- Toolbox Talks – raise health and safety awareness with on site safety training
Having the correct items at hand throughout your project will help the smooth running of your project, and also help you comply with the legal requirements of managing a construction project.
If you need help getting started you can download most of the health and safety documents you need from HASpod.
This article was written by Emma at HASpod. Emma has over 10 years experience in health and safety and BSc (Hons) Construction Management. She is NEBOSH qualified and Tech IOSH.