Construction Site Set Up To Do List header image

13th June, 2014

Construction Site Set Up To Do List

There are lots of things to remember for health and safety when setting up your construction site, and this to do list will help you with your project.

One of the areas construction health and safety advisors will look at when carrying out a site audit is how well the site office is set up and that the paperwork is in good order. The HSE will also want to see certain items in your site office should they make a visit.

Paperwork and documentation are important, not just to comply with regulations, but also to communicate information and keep a record to document the procedures in place.

Due to the nature of construction work, site offices are often set up in a hurry. Use this to do list to make sure there is nothing you forget!

Information to Display

There's information that needs to be displayed on site, right from the start of your construction project. Get it right from day one.

  • Notice Board – Get a notice board up (most likely in the site office) to display important project information to your team
  • Health and Safety Law Poster – this needs to be displayed in all workplaces including construction sites
  • Insurance Certificates – get these up on the notice board
  • Fire & Emergency Plan – display the plan in a visible place and make sure it is understood
  • Safety Signage - this won't be on your notice board necessarily, but suitable health and safety signs should be displayed at the site perimiter and around the site
  • F10 – under CDM notifiable projects need to have an F10 and this should be displayed on site

Safe Methods of Work

You need to have your activities planned so they are carried out safely. You might not have documentation for the entire duration of the project ready at site set up, but you will at least need to be prepared for the first tasks that will take place.

  • Risk Assessments – need to be in place for all activities on site (it's the law)
  • Method Statements – safe working procedures should be documented for high risk or complex activities
  • Permits to Work – control high risk activities on site

Management Documents

These are the project documents you are going to need on every construction project. Get them in place as part of your site set up.

  • Construction Phase Plan – this CDM document is legally required on every construction project so make sure you have one in place
  • H&S Policy – if you employ 5 or more people you need a written health and safety policy and this should be easily accessible
  • Contract Documents – architects drawings, structural calculations, specification, the scope of works
  • Project Surveys – service locations, asbestos surveys, ground investigations

Safety Records

Paperwork and records are a good way to show you are meeting your health and safety duties. Here are some of the forms you will need at site set up.

  • Site Register – signing in and out of site so you have a record of who is on site at all times
  • Induction Forms – every person on site needs to be inducted prior to starting work and you should always keep a record as evidence of this
  • Toolbox Talks – raise health and safety awareness with on site safety training, make sure you have arrangements in place so you can start delivering toolbox talks from day 1
  • Training Records – ensure your team is trained and competent to do the tasks they are given


PPE should be available on site. Workers might be issued with there own, but what if it gets damaged at work, and what about visitors? Make sure there is plenty of PPE available on site for the activities. As a minimum this should include:

  • Hard Hats
  • Safety Boots
  • Hi-Viz

Also consider if you need other PPE for the project. Other PPE requirements will often include:

  • Ear Defenders - for noisy activities
  • Dust Masks - for activities that will create dust
  • Gloves - for handling sharp tools and objects, or hazardous substances
  • Eye Projection - where there is a risk of projectiles

Accidents and Emergencies

Of course, we hope that no accidents happen, and we plan safe working practices so they don't happen. But accidents do happen, and first aid provisions are a legal requirement.

  • First Aid Kit – every site office should have a first aid kit, your first aiders will need access to a kit
  • Accident Book – make sure this is filled in if an accident occurs, it's a legal requirement
  • Fire Extinguisher – in case of fire, have at least one in the site office or compound and more throughout the site where needed at accessible locations

Missing any documentation? Our health and safety templates will help get your project started. Complete the construction site set up checklist to check you have the correct signage, documents and welfare set up in place.

share on twitter share on facebook share on linked in share by email
This article was written by Emma at HASpod. Emma has over 10 years experience in health and safety and BSc (Hons) Construction Management. She is NEBOSH qualified and Tech IOSH.

Need health and safety documents?

Search hundreds of health and safety documents ready to edit and download for your construction projects.

Find Documents

Recent posts like this...

The 3 Times When A Scaffold Must Be Inspected

One piece of equipment you will often see in construction is scaffolding. These temporary structures can be large and complicated installations. So it's no surprise to know that they have to be designed and installed by specialists. They should also be inspected, regularly.

Read Post

The 10 Rungs (And Rules) Of Ladder Safety

Ladders are everyday pieces of access equipment. Used right, ladders are not particularly dangerous. But, with ladders accounting for over a quarter of falls from height and each year, it is important to use ladders carefully. Our 10 rules of ladder safety will help you use ladders correctly.

Read Post

Safe Use Of Power Tools (And The Hazards To Watch Out For)

Power tools make work quicker, and require less physical effort from the user. However, with the benefits they bring also comes risk. Power tools are powerful, and when accidents happen, they can be serious. Here's a rundown of things to consider for the safe use of power tools.

Read Post

HASpod makes health and safety simple.

Learn More