26th November, 2019

What Is The HSE’S F10 Notification Form?

If you work in construction or have been involved in construction projects in recent years you may have heard the term ‘F10 notification’ or the need to notify the project to the HSE. What exactly is the requirement to notify and what information is needed for the HSE’s F10 notification form?

What Is The HSE’S F10 Notification Form? header image

If you work in construction or have been involved in construction projects in recent years you may have heard the term ‘F10 notification’. You might have also heard the phrase 'notifiable project'. What exactly is the requirement to notify and what information is needed for the HSE’s F10 notification form?

What is the F10 notification form?

The need to notify the HSE about construction work is required under the Construction (Design and Management) Regulations (often referred to as the CDM regulations). CDM applies to every construction project (but not every construction needs to be notified - more on that later).

F10 is simply the reference the HSE has given to the specific form used to send this notification. It asks for details about the project, like when the work will be taking place, and where, and who by.

Next time you hear someone ask for an F10, you know they are referring to the notification submitted to the HSE about a construction project.

So the F10 notification form is the form you will use to notify the HSE of your construction project. So what information is needed, and who needs to complete it?

construction site
The F10 form notifies the HSE about a construction project

Who completes the F10?

Since 2015, notifying the HSE about a construction project became the responsibility of the client. The client has to make sure that the HSE has been notified of the project, and it's a client duty to give that notice.

(2) Where a project is notifiable, the client must give notice in writing to the Executive as soon as is practicable before the construction phase begins.

The Construction (Design and Management) Regulations 2015 Notification

Previously, this duty was carried out by a CDM expert, the CDM coordinator. But, since the CDM coordinator role no longer exists, it is the client who must pick up this particular requirement. Forgetting about it or failing to notify could land you in some trouble since it's a legal requirement.

Find out more about CDM prosecutions in 95 CDM 2015 Prosecutions (Breaches, Fines And Prison Time)

The client may be assisted by the principal designer (who needs to be appointed on any project with more than one contractor), however, the ultimate responsibility to notify is on the client.

But notifying the HSE shouldn't be a cause for concern. It's done by a simple form, and can even be done online, so it doesn't need cost you anything other than 10 minutes of your time.

The client is responsible for the notification

When should the F10 be submitted?

The HSE’s F10 notification form asks for a range of information about the construction project you are planning.

(2) Where a project is notifiable, the client must give notice in writing to the Executive as soon as is practicable before the construction phase begins.

The Construction (Design and Management) Regulations 2015 Notification

If your project is notifiable, you need to give notice as soon you can, and before the construction phase begins. Chances are, if you're planning a construction project, you know ahead of time. You need time to get the funds together, to get the design done, to choose your team etc. So during this planning stage is when you should notify the HSE by submitting the F10 form.

Not all projects need to be notified.

First, you need to know, that not all construction projects even need to be notified to the HSE. Only the bigger ones. Not because bigger projects are more dangerous, all construction projects can be risky. And not because CDM only applies to bigger projects, CDM applies to all construction projects.

Projects over certain thresholds need to be notified

Just because, the HSE only requires notification of projects that reach certain thresholds. If your project meets or exceeds the notification thresholds, then you need to let the HSE know about it.

Your project needs to be notified if it lasts over 30 days with more than 20 workers at any one time, or if your project lasts more than 500 person-days.

We have a more detailed post on checking if your project is notifiable in How To Calculate If Your Construction Project Is CDM Notifiable. Not sure if your project is notifiable? Use our free CDM 2015 notification calculator.

What information is needed to fill in the F10 notification?

If you've checked the thresholds above, and calculated that your project is notifiable, then you need to go ahead and notify the HSE. You can do this by completing the F10 notification form.

It's a standard form, that asks for some key details about your construction project. You don't need to supply them with any other documentation at this stage. Just the location, key dates, and team members involved. The form is fairly short, and as long as you have those details to hand, it should only take you about 10 minutes to complete.

  1. The notice must—
    1. contain the particulars specified in Schedule 1;
    2. be clearly displayed in the construction site office in a comprehensible form where it can be read by any worker engaged in the construction work; and
    3. if necessary, be periodically updated.
The Construction (Design and Management) Regulations 2015 Notification

Schedule 1 of the CDM regulations details the information that needs to be submitted as part of the notification. This is the information that HSE need for their records. The information required to be contained in the notification is:

  1. The date of submitting the F10 notification
  2. The address or location of the construction site
  3. The name of the local authority
  4. A Description of the project
  5. Contact details of the client
  6. Contact details of the principal designer
  7. Contact details of the principal contractor
  8. The planned start date
  9. Time allocated for planning and managing project
  10. The expected duration of construction work
  11. The estimated maximum number of people on site
  12. The planned number of contractors
  13. Details of any contractors already appointed
  14. Details of any designers already appointed
  15. A signed declaration by or on behalf of the client

How to complete the F10 notification

The HSE provides an online F10 notification form so that all the information required above can be submitted in a standard format. You can use the F10 form to notify a new project or to update an existing project. Select 'create a notification' for a new project, or 'edit a notification' to retrieve and update a previously submitted notification.

The online form has recently changed, the information required is still the same as the details asked for in section 1 of the CDM regulations above. But in a slightly different order.

the HSE online form
The HSE's online F10 form

First, you will be asked for your client details. This includes your name (or organisation name), and your contact details (telephone, email and postal address).

In the second section, you are asked to select the type of work your project involves. This could be refurbishment, new build, demolition, painting and decorating amongst the list of choices. And don't worry, there's an 'other' option if you can't find one that fits your project.

You will then be asked for a brief description of the work that is planned in your project. This gives the HSE a better idea of the type of construction work being carried out.

In the next section of the form, the address and location of the site are required. For a site with multiple locations, you can submit the main site office address, and check a box to confirm multiple site locations.

On the fifth page, you are asked for the project schedule. These are the key dates, e.g. the start date and expected duration) of the project. You will also be asked for details on the maximum number of people, and also the planned number of contractors that will be at work on the construction site. The time allowed for planning and preparation of the construction work by the principal contractor is also required information in this part of the form.

In the next section, details of the key members of the project team are requested. This will include the principal designer and the principal contractor details, and any designers or contractors already appointed at the time of notification. This section can be updated if these details change or new key duty holders (e.g. a new principal contractor) are appointed.

Finally, the declaration must be signed by or on behalf of the client, to confirm the client is aware of their duties. At this stage, the form is complete and can be submitted to the HSE, and a copy kept for your records and display on site.

Need help with your CDM duties? Check out the free CDM duty holder guides, or use the free CDM compliance checklist.

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This article was written by Emma at HASpod. Emma has over 10 years experience in health and safety and BSc (Hons) Construction Management. She is NEBOSH qualified and Tech IOSH.

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