17th May, 2019

Preventing An Accident Tomorrow By Reporting One Today

Accidents are preventable. But they do say hindsight is a wonderful thing. It's easier to look back and see that there was a better way, once you have learned from your mistakes. Accident and near miss reporting can be a proactive safety measure, preventing future accidents.

Preventing An Accident Tomorrow By Reporting One Today header image

You probably get similar thoughts to me after having an accident. A cut, graze, slip or trip. Once the initial ouch is over. If only you hadn't done this. If only you had seen that. If only you had taken a different route. If only someone had warned you.

Most, if not all, accidents are preventable. But they do say hindsight is a wonderful thing. It's easier to look back and see that there was a better way, once you have learned from your mistakes.

But there is a way to learn from our mistakes and prevent accidents at work.

Many people look at accident reporting as a reactive health and safety measure. Or even worse, just a way to comply with laws like RIDDOR. Accident reporting is both those things, but if you only do the minimum with reporting, you don't get the maximum benefit.

Accident and near miss reporting combined can be a proactive safety measure too. It can act as a way to find problems and fix them, before further, and potentially more serious accidents happen.

It's like protecting your future self. A warning for tomorrow, to do something differently.

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Send a warning to your future workplace

Some accidents and incidents require reporting under the reporting of injuries, diseases and dangerous occurrences (RIDDOR) regulations. By law, these must be reported to the HSE to comply with the regulations.

For some organisations, this is where the reporting stops. Other accidents are put in the accident book, first aid is given where required but no formal report is made to management – after all, it was only a minor cut and a quick clean and plaster and then everyone could get back to work.

But accident reporting can bring bigger benefits. Just because an accident isn't RIDDOR reportable, doesn't mean it should be ignored. All accidents and incidents should be reported internally so you can prevent them from occurring again.

For example, if your employees in a particular office kept banging there head on a shelf placed in an awkward position at head height, but this only ever resulted in a minor cut or no injury at all, it would not be reportable under RIDDOR. Without an internal reporting system, no report would be made, and higher management might not even become aware of this problem.

Over time, those employees working in that office might even stop banging their heads, they have become aware of the hazard and will no doubt take action to avoid it - no one likes a bump to the head!

Problem solved? Well, no. Sure, your employees who are aware of the hazard will avoid it, but what about when new people start, what about visitors?

What if your new employee really whacks their head on that shelf, it knocks them off balance and they fall down the stairs, breaking a bone on the way down (this shelf really was in a silly place!).

Now you have a RIDDOR reportable accident on your hands, not to mention all the costs associated with accidents, along with the guilt of seriously injuring your newest staff member.

Ok so, if you had an internal accident reporting system in place, including reporting near misses, could this have prevented this serious accident occurring? Yes...

You could have moved the shelf after the first knock on the head!

Use the accident report form to report an accident in your workplace, and stop it happening again.

The same benefits apply to near miss reporting. A near miss is an event that could have been an accident. It had the potential to cause harm. For example, a trip or slip where you were not hurt, but could have been. We have discussed before how near miss reporting can stop accidents. With near miss reporting, you can stop an accident before anyone gets hurt, and you don't get much better than that!

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Reporting makes you aware of areas of risk within your workplace

It's really easy to get near miss reporting in place, you can even download the free near miss report template to get started quickly. It takes just a couple of minutes for someone to a report a near miss or health and safety concern.

Of course, just reporting an accident or near miss isn't the end of the process. But it does make you aware of areas of risk within your workplace. By gathering information on minor accidents and near misses, you can take action as soon as an uncontrolled hazard or unsafe situation becomes apparent.

You can put in place control measures or eliminate the hazard, and protect your workforce from further incidents. Some reports might only need a quick, simple and cheap solution. Others might be slightly more complex or take a longer time to resolve.

You can tackle the most serious problems right away. And with the reports you receive, you will know about other issues you need to solve in the future. You can fix problems before they even become a problem. Win, win, for you and the safety of your team.


Use the free near miss report template for your workplace. If you need help implementing an internal reporting system for accidents and incidents within your business, check out these health and safety forms.

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This article was written by Emma at HASpod. Emma has over 10 years experience in health and safety and BSc (Hons) Construction Management. She is NEBOSH qualified and Tech IOSH.

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